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Data protection statement

Welcome! Thank you for visiting our website and for your interest in our content.

In principle, it is possible to use our website without providing personal data. However, the protection of your privacy and personal data is very important to us, and we process your data exclusively in accordance with the applicable data protection regulations.

SES does not disclose any personal data to external third parties without first obtaining the consent of the person concerned. In particular, no unauthorised disclosure of data to third parties for advertising purposes takes place. All data is only stored or disclosed to the extent necessary for order processing. External SES partners are included in our data protection policy through a data protection declaration.

Below, we provide detailed information about how we handle the data collected during your use of our website.

Definition of terms

Our privacy policy is designed to be easy for everyone to understand. We generally use the official terms of the General Data Protection Regulation (GDPR) to ensure accuracy and transparency. The definitions of these terms can be found in Art. 4 GDPR.

Server log files

Every time you visit our website, access data will be stored in a log file, otherwise known as the server log. Each data set contains the following information:

  • the page from which you accessed a page of our website
  • the page accessed within our website
  • the date and time of access
  • the amount of data transferred
  • the access status (whether the access was successful or not)
  • the browser used (e.g. Mozilla Firefox, Google Chrome, Apple Safari etc.)

The legal basis for this collection is Art. 6 (1) lit. f) GDPR (legitimate interest). We cannot offer you the option to object to this collection, as the server log is essential for ensuring the availability of this website and in the event of attacks on the website.

The data from the server log is automatically deleted after 14 days.

Cookies

Our website uses cookies. A cookie is a text file that is sent when you visit a website and is temporarily stored on the hard drive of the website user. Cookies enable the internet browser to be recognised and do not cause any damage. If users of our website wish to prevent the use of cookies, they can do so by changing their settings in the internet browser used on their computer or the cookie banner setting. In this case, not all functions of our website may be fully available. The cookies used are so-called ‘session cookies’, which are automatically deleted when you leave the website.

Matomo web analytics service

We use the web analytics service Matomo on our website to analyse the usage behaviour of our visitors and to make our website user-friendly and effective. This is a service provided by InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand.

When individual pages of our website are accessed, the following data is stored:

  • Page title
  • Search terms referring visitors to the page
  • Search engines
  • Page URL
  • Number of pages visited
  • Location of the visitor (country)
  • Provider
  • Browser
  • Operating system
  • Screen resolution
  • Browser plug-ins
  • Visiting times
  • Visit duration
  • Entry pages
  • Exit pages
  • Downloads
  • Referring web pages.
     

The information collected about your use of this website remains under our data sovereignty. Your IP address is immediately anonymised during this process and not passed on to third parties.

The usage information collected, including the truncated IP address, is stored on our server and evaluated for statistical purposes in order to optimise our website. The data collected is stored for a period of 3 years.

The use of Matomo is based on your express consent in accordance with Section 25 (1) TDDDG and Art. 6 (1) lit. a GDPR. You can revoke your consent at any time with effect for the future by adjusting your cookie settings accordingly.

Registration as Senior Expert

Interested professionals can register with us as Senior Experts via our registration portal in order to be placed in future assignments.

Purpose of processing

Data processing is used to assess your suitability as a Senior Expert and for long-term placement within the framework of our assignment programmes.

Processed data

We collect the following data during registration:

  • Mandatory data: name, date of birth, address, email address, professional experience, language skills
  • Optional information: interests, previous experience abroad, preferred regions

This information is provided voluntarily. SES experts expressly consent to the collection, storage and use of their data for the aforementioned purpose. This is mandatory for registration. You have access to your data and can request its deletion at any time.

Legal basis

Processing is based on your consent in accordance with Art. 6 (1) (a) GDPR and, where applicable, for the preparation of a contractual relationship (Art. 6 (1) (b) GDPR).

Storage period

Your data will be stored for the duration of your active registration. In the event of inactivity or upon request, your data will be deleted, provided that there are no other legal grounds (e.g. tax archiving obligations) to the contrary.

Recipients

Your data will be processed exclusively by employees of the organisation. It will only be passed on to interested placement locations in the event of a specific project enquiry and with your prior consent.

Request for assignment

On our website, you can submit a request for assignment using a form. In this context, personal data is collected and processed that is necessary for processing your request.

Your data is collected and processed exclusively for the purpose of reviewing, planning and organising the possible deployment of an SES expert in response to your request.

Your data is processed on the basis of Art. 6 (1) lit. b GDPR, as it is necessary for the implementation of pre-contractual measures based on your request. In addition, Art. 6 (1) lit. f GDPR may be used as a legal basis if we have a legitimate interest in the proper processing, internal documentation or organisational follow-up of the enquiry process.

Your data will only be stored for as long as is necessary to process your deployment request. If no assignment relationship is established, we will delete your data after completion of the enquiry process. Statutory retention obligations remain unaffected. If processing is based on Art. 6 (1) lit. f GDPR, you have the right to object to the processing at any time for reasons arising from your particular situation.

If you voluntarily provide special categories of personal data within the meaning of Art. 9 (1) GDPR (e.g. information on severe disability, health or religious affiliation) in the context of the assignment request, we will process this data exclusively on the basis of your express consent in accordance with Art. 9 (2) lit. a GDPR.

The provision of this information is voluntary and not required for the review of your request. You may revoke your consent at any time with effect for the future. In this case, the relevant information will be deleted immediately, unless there is a legal obligation to retain it.

Contact form

The details you transmit to us by using a contact form on our website are stored by us to be processed as necessary and to answer any questions which may subsequently arise. We do not share this data without your consent.

Donations 

The donation process on ses-bonn.de/ueber-uns/spenden is handled by the FundraisingBox product from Wikando GmbH, Schießgrabenstr. 32, 86150 Augsburg. The solution is embedded in our website, but the data is processed by the third-party provider Wikando GmbH. The provider's data protection regulations apply, which can be accessed at fundraisingbox.com/privacy/. The following categories of personal data are collected:

  • Contact details: name, address, telephone number, IP address
  • Identification/payment details: account number, VAT ID number
  • Order data: Turnover

The collected data is stored for a period of 10 years in accordance with the statutory retention obligation.

The legal basis for the collection of personal data relating to donations is:

Fulfilment of contract (Art. 6 (1) (b) GDPR)

If a person makes a donation and a contractual relationship is thereby established (e.g. through a supporting membership or regular donations), data processing is necessary for the performance of the contract.

Legal obligation (Art. 6 (1) (c) GDPR)

Donations are subject to tax retention periods and must be documented for accounting and possible tax audits. Processing is therefore necessary to comply with legal obligations.

Legitimate interest (Art. 6 (1) (f) GDPR)

SES has a legitimate interest in collecting donation data in order to conclude a contract (donation). Personal contact details are required for this purpose.

Newsletter

On our website, you can subscribe to a free English newsletter called SES today. When registering, only your email address is required. Additional information, such as your name or title, is voluntary and is used exclusively to address you personally in the newsletter.

Registration for our newsletter is carried out using the double opt-in procedure. After registering, you will receive an email asking you to confirm your registration. Only after this confirmation will your email address be added to our mailing list. This ensures that no unauthorised third parties can register with your email address.

The legal basis for the processing of your personal data in the context of sending the newsletter is your express consent in accordance with Art. 6 (1) lit. a GDPR.

When you register, we also store your IP address and the time of registration and confirmation. This data is used exclusively to prove your consent and to protect against possible misuse.

The newsletter is sent directly by us, without the involvement of an external service provider. Your email address will be used exclusively for sending the newsletter. It will not be passed on to third parties.

You can unsubscribe from the newsletter at any time. You will find a corresponding unsubscribe link at the end of each newsletter. By unsubscribing, you simultaneously revoke your consent to receive the newsletter. In this case, your data will be deleted immediately, provided that there are no legal retention obligations to the contrary.

Social media plug-ins

Social networks (Facebook, Instagram and LinkedIn) are only integrated into our website as links to the corresponding services. After clicking on the integrated image link, you will be redirected to the page of the respective provider. User information is only transferred to the respective provider after the redirection. For information on how your personal data is handled when using these websites, please refer to the respective privacy policies of the providers you use.

Legal information

All rights to the content and design of these pages are reserved exclusively by Senior Expert Service (SES). The photos provided on our website are not authorised for further publication or use by third parties. The complete or partial reproduction, distribution, transmission (electronically or by other means), modification or use of our website for public or commercial purposes is prohibited without our prior written consent. We welcome links to our website and ask to be informed of such links.

Where links to other websites are provided, we have no influence or control over the linked content and the data protection provisions there. We recommend that you check the data protection declarations of these websites when you visit them in order to determine whether and to what extent personal data is collected, processed, used or made available to third parties.

We distance ourselves from the content of linked sites if they contradict the non-profit nature of our offer or contain discriminatory statements. This applies in particular to content whose distribution is prohibited under German and foreign law and to cases in which aiding and abetting its distribution is prosecuted under criminal law.

We also cannot guarantee that our pages, our link references or link collections, or the linked pages themselves do not contain malware. We accept no liability for material or immaterial damage, in particular consequential damage, caused by the use of the information provided by us, unless caused by intentional or grossly negligent behaviour on our part.

Security

We use technical and organisational security measures to protect your data against loss, destruction, manipulation or access by unauthorised persons. Our security measures are continuously adapted to the current state of the art.

Objection

The collection and storage of data can be objected to at any time with effect for the future.

Requesting information, deleting and blocking data

You have the right to receive information free of charge at any time about your stored personal data, its origin, use and, if applicable, recipients and the purpose of data processing, as well as the right to correct, block or delete this data. For this purpose, as well as for further questions about our handling of personal data, you can contact us at any time at the following address:

Sentiguard Datenschutz GmbH & Co. KG
Andreas Dickow
Externer Datenschutzbeauftragter
Kreittmayrstr. 21
80335 München
datenschutz(at)sentiguard.eu
https://www.sentiguard.eu/datenschutz-verstoss-melden/

Complaining about data protection violations to the supervisory authorities

Anyone who believes that their rights have been violated in the collection, processing or use of their personal data can contact the competent data protection supervisory authority. The authority will investigate the complaint and inform the person concerned of the outcome.

Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Kavalleriestraße 2-4
40213 Düsseldorf
+49 211 38424-0
poststelle(at)ldi.nrw.de